Complete User Guide
🗺️
Trip Planning
Create and organize your perfect trips
💰
Budget Management
Track expenses and stay within budget
📅
Itinerary Builder
Build detailed day-by-day plans
Getting Started
1
Create Your First Trip
Tap the + button in the Trips tab to create a new trip. Enter your destination, trip name, start and end dates, and any notes about your journey.
2
Set Up Your Budget
Navigate to the Budget tab and create a budget for your trip. Choose your currency, set the total amount, and allocate funds across different categories like accommodation, food, and activities.
3
Build Your Itinerary
Add activities, flights, hotels, and more to your trip. Each item can include times, locations, notes, and costs that automatically sync with your budget.
Managing Trips
Creating and Editing Trips
- Add New Trip: Use the floating + button to create trips with destinations, dates, and initial details
- Edit Trip Details: Tap the pencil icon on any trip to modify dates, names, or add cover photos
- Delete Trips: Use the menu (⋯) on trip cards to delete unwanted trips
- Trip Status: Trips automatically move to "Past Trips" after their end date
Trip Dashboard
The main dashboard shows you:
- Upcoming trips with countdown timers
- Trip duration and number of planned items
- Budget status and spending overview
- Quick access to trip details and editing
Budget Management
Setting Up Budgets
- Go to the Budget tab and tap "Create Budget"
- Select which trip you want to budget for
- Choose your currency (USD, EUR, GBP, etc.)
- Set your total budget amount
- Allocate amounts to different categories:
- Accommodation: Hotels, Airbnb, etc.
- Transportation: Flights, trains, car rentals
- Food & Dining: Meals and drinks
- Activities: Tours, attractions, events
- Shopping: Souvenirs and purchases
- Emergency Fund: Unexpected expenses
- Other: Miscellaneous items
Tracking Expenses
- Add Expenses: Tap the + button in budget view to log spending
- Categorize: Assign each expense to the appropriate category
- Include Details: Add receipts, locations, and notes
- Monitor Progress: View real-time budget utilization and remaining amounts
Budget Analytics
The Analytics tab in your budget provides:
- Spending breakdown by category
- Daily spending trends
- Budget vs actual comparisons
- Visual charts and progress indicators
Itinerary Planning
Adding Itinerary Items
Build your perfect trip schedule by adding various types of items:
- Flights: Include airline, flight numbers, departure/arrival times
- Accommodation: Hotels, check-in/out times, addresses
- Activities: Tours, attractions, events with timing
- Transportation: Trains, buses, car rentals
- Dining: Restaurant reservations and meal plans
- General: Any other trip-related items
Item Details
Each itinerary item can include:
- Title and description
- Start and end times
- Location and address
- Cost (automatically added to budget if set up)
- Notes and special instructions
- Booking confirmations and references
Savings Tracker
Building Your Trip Fund
Use the savings feature to track money set aside for your trip:
- Add Savings: Log money you've saved toward your trip
- Track Progress: See your progress toward your budget goal
- Set Milestones: Celebrate reaching savings targets
- Notes: Track where savings came from (paychecks, gifts, etc.)
Past Trips
Trip Memories
Once trips are completed, they automatically move to the Past Trips section where you can:
- Review your travel history
- View final expense reports
- Access all itinerary details
- Use as templates for future trips
- Share your experiences
Tips for Success
💡 Pro Tips
- Regular Updates: Add expenses and update your itinerary as you book things
- Buffer Budget: Always allocate 10-15% for unexpected expenses
- Backup Plans: Keep confirmation numbers and important details in the notes
- Share Wisely: Use the share feature to coordinate with travel companions
- Early Planning: Start planning and saving early for better deals and less stress
Frequently Asked Questions
How do I create my first trip?
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To create your first trip, navigate to the Trips tab and tap the floating + button. Fill in your destination, trip name, start and end dates, and any additional notes. Once saved, your trip will appear in your trips list where you can add budgets and itinerary items.
Can I use multiple currencies in one trip?
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Each trip budget uses one primary currency that you select when creating the budget. However, you can add expenses in different currencies by converting them to your primary currency before entering them, or by adding notes about the original currency and amount.
How do budget categories work?
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Budget categories help you allocate and track spending across different types of expenses. When creating a budget, you can assign specific amounts to categories like Accommodation, Food, Transportation, Activities, Shopping, Emergency Fund, and Other. As you add expenses, assign them to the appropriate category to track your spending against each allocation.
What happens to trips after they end?
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After your trip end date passes, the trip automatically moves to the "Past Trips" section. You can still view all details, expenses, and itinerary items. Past trips serve as memories and can be used as references or templates for future trips to similar destinations.
Can I share my trips with others?
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Yes! Each trip has a share button (square with arrow) that allows you to share trip details, itineraries, and budgets with travel companions or family members. The shared information includes all the details you've added to your trip.
How does the savings tracker work?
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The savings tracker helps you save up for your trip by tracking money you've set aside. In your budget view, you can add savings entries with amounts, dates, and notes about where the money came from. The app shows your progress toward your total budget goal with visual indicators and percentage completion.
Can I edit or delete expenses?
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Yes, you can manage your expenses in the budget section. In the Expenses tab of your budget, you'll see all recorded expenses grouped by date. Each expense has a delete button (trash icon) that allows you to remove incorrect entries.
What if I go over budget?
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If you exceed your budget, the app will show visual indicators in red and display "Over Budget" status. You can see exactly how much you're over by and in which categories. This helps you make informed decisions about future spending or adjust your budget if needed.
How do I backup my data?
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Important: TripPilot stores all data locally on your device. We do not provide cloud backup or synchronization services. To protect your data, ensure your device is regularly backed up through iTunes/Finder or iCloud device backups. You are responsible for maintaining your own data backups.
Can I use the app offline?
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Yes! TripPilot works completely offline since all your data is stored locally on your device. You can create trips, add expenses, update itineraries, and access all your information without an internet connection.
Privacy Policy
Last updated: January 2025
Data Responsibility
⚠️ Important Notice
You are solely responsible for all your data when using TripPilot. We do not provide data backup, cloud storage, or data recovery services. All information you enter into the app is stored exclusively on your device.
Information We Collect
Data Stored Locally
TripPilot stores the following information locally on your device:
- Trip details (destinations, dates, names, notes)
- Budget information (amounts, categories, expenses, savings)
- Itinerary items (activities, bookings, schedules)
- Photos and attachments you add to trips
- App preferences and settings
Information We Do NOT Collect
We do not collect, transmit, or store any of your personal data on our servers. TripPilot does not:
- Access your personal information
- Track your location or movements
- Upload your data to external servers
- Share your information with third parties
- Require account registration or login
- Use analytics or tracking services
Data Storage and Security
Local Storage Only
All your trip data is stored exclusively in your device's local storage using Apple's secure SQLite database system. This data is:
- Protected by your device's built-in security features
- Encrypted when your device is locked (if you have device encryption enabled)
- Only accessible by the TripPilot app on your device
- Never transmitted over the internet
Your Data Backup Responsibility
Critical: Since we don't provide cloud backup services:
- You must backup your device regularly through iTunes, Finder, or iCloud device backups
- App data loss is permanent if your device is lost, damaged, or reset without a backup
- We cannot recover lost data under any circumstances
- Uninstalling the app permanently deletes all data stored within it
Data Sharing
Share Feature
TripPilot includes a share feature that allows you to:
- Export trip information for sharing with others
- Send trip details via messaging, email, or other apps
- Choose what information to include in shared content
When you use the share feature:
- You control what data is shared and with whom
- Shared data is sent through your chosen method (Messages, Mail, etc.)
- We do not store or access the shared information
- Recipients receive only the data you explicitly choose to share
Third-Party Services
TripPilot operates independently and does not integrate with third-party services for:
- Data analytics or user tracking
- Cloud storage or synchronization
- Advertising networks
- Social media platforms
- External booking or travel services
Children's Privacy
TripPilot is designed for general use and does not specifically target children under 13. Since we don't collect any personal information, we don't knowingly collect data from children. Parents and guardians are responsible for supervising their children's use of the app.
Data Deletion
To delete your data from TripPilot:
- Individual Items: Delete specific trips, expenses, or itinerary items within the app
- All Data: Delete the entire app from your device to remove all stored data
- Reset: Use the app's reset option in Settings (if available) to clear all data while keeping the app installed
⚠️ Data Deletion Warning
Once data is deleted from TripPilot, it cannot be recovered unless you have a device backup that includes the app data. Deletion is permanent and irreversible.
App Permissions
TripPilot may request the following permissions:
- Photos: To add images to your trips (optional)
- Camera: To take photos for trip documentation (optional)
All permissions are optional and the app will function without them. Granting permissions only allows the app to access these features when you explicitly choose to use them.
Updates to Privacy Policy
We may update this Privacy Policy occasionally to reflect changes in our practices or for legal compliance. Updates will be posted within the app and on our support page. Continued use of the app after updates constitutes acceptance of the revised policy.
Contact Information
If you have questions about this Privacy Policy or data practices, you can contact us through:
- The App Store review system
- The contact method provided in the app's Settings section
Limitation of Liability
⚠️ Important Legal Notice
By using TripPilot, you acknowledge and agree that:
- You are solely responsible for backing up your data
- We are not liable for any data loss, regardless of cause
- The app is provided "as is" without warranties
- You use the app at your own risk
- We do not guarantee data availability or app functionality
Your Rights
Since TripPilot stores all data locally on your device:
- Access: You have complete access to all your data within the app
- Control: You have full control over your data and can modify or delete it at any time
- Portability: You can export your data using the app's share features
- Privacy: Your data remains private and under your complete control
This privacy policy reflects our commitment to protecting your privacy while clearly communicating your responsibilities regarding data management and backup.